AXP Privacy Policy

AXP (All Africa Agricultural Extension Agent Prize) is operated as part of SRI-2030, an initiative of The Downforce Trust, a registered charity in England and Wales (Charity No. 1187541).

This Privacy Policy explains how information is collected, used and protected when you use the AXP mobile application and related services.

1. Information we collect

Account and profile information

This may include:

• your name;
• email address;
• country and region;
• organisation or employer information;
• agent role;
• community profile information;
• preferred language; and
• information required to authenticate and manage your account.

Journal and field activity information

When you create or submit a journal entry, we may collect:

• entry titles and descriptions;
• information about field visits and agricultural activities;
• farmers engaged and areas covered;
• agricultural and agroecological practices recorded;
• crops and livestock information;
• plot and farming-context information;
• photographs and other evidence uploaded with an entry; and
• submission and review information.

Location and plot information

AXP includes location-based features used to support field evidence and land-plot measurement. Depending on the features you use, we may collect:

• GPS coordinates;
• location accuracy information;
• recorded plot-boundary points;
• calculated plot area; and
• other location information submitted as part of a journal entry or saved plot.

Location information is collected when you use features that require it and grant the relevant device permissions.

Community content

If you use the AXP Notice Board, we may collect content you choose to submit, including posts, comments, images, likes, reports and moderation information.

Technical information

We may process limited technical information required to operate, secure and troubleshoot the application, such as authentication records, application errors and service logs.

2. How we use your information

We use information collected through AXP to:

• create and manage user accounts;
• operate the AXP pilot and competition;
• record and review field activities and journal submissions;
• provide progress and competition information;
• support saved plots and GPS boundary measurement;
• operate the Notice Board and community features;
• review submitted evidence;
• provide administrative and technical support;
• maintain the security and integrity of the platform;
• investigate technical problems or misuse; and
• improve the AXP service.

We do not sell users' personal information.

3. AI-assisted validation

AXP administrators may use AI-assisted tools to help review submitted journal evidence.

This may involve processing information from a submission, such as its written description, supporting information and images, to provide guidance to a human reviewer.

AI-assisted validation is advisory only. It does not independently approve, reject, score or penalise an entry. Final decisions remain with authorised human reviewers.

4. How information is stored and processed

AXP uses third-party technology providers to operate the service. These currently include:

• Supabase, for application data storage, authentication and file storage;
• OpenAI, for AI-assisted validation features used in the administrative review process; and
• hosting and infrastructure providers used to operate AXP's administrative and supporting services.

These providers process information only as required to provide the relevant services.

Information may be processed or stored in countries other than the user's country of residence. Where applicable, appropriate safeguards are used for the handling of personal information.

5. Sharing of information

Information may be accessed by authorised AXP/SRI-2030 administrators and reviewers where required to operate the programme.

We may also disclose information:

• to service providers that operate AXP on our behalf;
• where required by law or a lawful authority;
• where necessary to protect the security of users or the platform; or
• where necessary to investigate fraud, misuse or a breach of applicable rules.

We do not sell personal data to advertisers or other third parties.

6. Public and community information

Information submitted to community areas of AXP may be visible to other authorised AXP users.

Users should avoid including unnecessary personal or sensitive information in public posts or comments.

Journal entries, evidence, private profile information and saved plot information are not made public through the Notice Board unless a user separately chooses to publish relevant content there.

7. Security

We use reasonable technical and organisational measures to protect information handled through AXP, including authenticated access, access controls and secure service infrastructure.

No internet-based system can guarantee absolute security, and users should protect their account credentials and notify us if they believe their account has been compromised.

8. Data retention

We retain information for as long as reasonably necessary to operate the AXP programme, maintain user accounts and competition records, review and audit submissions, comply with legal or reporting requirements, and resolve disputes or security matters.

Information that is no longer required will be deleted or anonymised where appropriate.

9. Account and data deletion

Users may request deletion of their AXP account and associated personal data.

To request deletion, visit the AXP account deletion page or email info@go-axp.africa.

We may need to verify the identity of the person making the request before completing deletion.

Where information must be retained for legal, regulatory, fraud-prevention or legitimate programme-record purposes, we will retain only the information necessary for those purposes and for as long as required.

10. Your choices and rights

Depending on applicable law, you may have rights relating to your personal information, including the right to request access, correction or deletion, or to object to or restrict certain processing.

To make a request, contact us using the details below.

11. Children

AXP is intended for participating agricultural extension agents and authorised programme users. It is not designed as a service for children.

12. Changes to this Privacy Policy

We may update this Privacy Policy as AXP develops or where legal, technical or operational requirements change. The current version will be made available through the AXP website and application.

13. Contact